Penticton Night Market

 

Vendor Terms, Conditions & Market Policies (2026)

These Terms and Conditions apply to all vendors participating in the Penticton Night Market at Gyro Park in Penticton, British Columbia. By submitting a vendor application and/or accepting a vendor space, you agree to the following policies.

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1. Market Overview

The Penticton Night Market is a curated outdoor evening market held at 55 Main St, Gyro Park in downtown Penticton beside Okanagan Lake. The event features retail vendors, food vendors, live entertainment, community programming, and volunteer support.

The 2026 season runs from the first Thursday in June through the third Thursday in September. The season includes fourteen scheduled market dates. Markets take place every Thursday evening.

Markets do not operate during Peachfest week (August 6th) or Peach City Beach Cruise (June 25th) week. Those dates have already been excluded from the season schedule.

Market hours are 5:00 PM to 9:00 PM. Vendor setup occurs between 3:00 PM and 5:00 PM. Vendor takedown occurs between 9:00PM and 11:00 PM.

All vendors must be fully set up before 5:00 PM and ready to operate when the market opens. Vendors must remain open and operating for the full duration of the market.

.2. vendor selection

The Penticton Night Market welcomes a diverse mix of vendors, food vendors, artisans, makers, businesses, community organizations, and entertainers. While we strive to maintain a balanced vendor mix and avoid excessive category saturation where possible, we do not offer category exclusivity or guarantee limits on similar products or services.

Applications are reviewed based on overall market fit, available space, product or service offerings, operational readiness, and the needs of the market at the time of application.

Submission of an application does not guarantee acceptance. The market organizer reserves the right to accept, decline, or waitlist any application at their sole discretion.

3. Vendor Categories

The market accepts a range of vendors including handmade goods, artisan products, curated retail, vintage goods, packaged specialty foods, services, and select resellers.

MLM businesses and direct sales organizations are not permitted.

Vendors must accurately represent the products they intend to sell during the application process. Only products listed and approved in the application are permitted to be sold at the market.

Vendors wishing to add additional products after acceptance must obtain written approval from the organizer before offering those items for sale.

4. Vendor Category Balance

The market does not grant product exclusivity. Multiple vendors offering similar or related products may be accepted in order to maintain a balanced and competitive marketplace.

Vendor acceptance is based on overall market composition and visitor experience rather than exclusivity within a category. Complaints regarding vendor competition will not result in removal of another vendor.

5. Vendor Spaces and Setup

Vendors are solely responsible for the complete set-up and tear-down of their booth and all equipment. The Penticton Night Market provides the venue, marketing, licensing, event coordination, and the assigned vendor space. Vendor spaces may include a 10×10 booth, 10×20 booth, food vendor tent space, cart space, or food truck or trailer space. Vendors are responsible for providing, transporting, installing, and removing all equipment required to operate their booth, including (where applicable) a commercial-grade tent, tables, displays, lighting, signage, commercial-grade extension cords, high-visibility safety cord covers for any extension cords that cross pedestrian walkways, and all required tent weights.

All vendor tents must be secured with a minimum of thirty pounds (30 lbs) of weight on each leg. Unweighted tents are not permitted. Vendors who arrive without proper tent weights will be required to secure their tent immediately or remove the tent for safety reasons. Tent stakes are not permitted in Gyro Park. Per City of Penticton regulations, no vehicles or trailers are permitted on the grass areas of Gyro Park at any time. This restriction does not apply to hand trucks, dollies, wagons, or similar equipment used for vendor load-in and load-out.

Vendors assume full responsibility for the safe installation, anchoring, maintenance, and removal of their tents, displays, equipment, electrical connections, and any extension cords used within or extending from their booth. All extension cords must be suitable for outdoor commercial use, be in good condition, and any cords crossing pedestrian areas must be protected with high-visibility safety cord covers at all times. The Penticton Night Market assumes no liability for injuries, damages, losses, or claims arising from a vendor's booth, tent, equipment, electrical connections, inadequate weighting, weather conditions, or wind-related incidents. Vendors are responsible for ensuring their insurance coverage extends to any incidents arising from their booth, tent, equipment, or operations.

.6. Season Vendors

Season vendors reserve their space for the full fourteen market dates (June 4-Sept 17, 2026). Season vendor fees cover participation in the entire season regardless of attendance.

Missed markets do not qualify for refunds, credits, or fee adjustments.

Season vendors typically receive priority placement within the market layout due to their full-season commitment.

7. Drop-In Vendors

Drop-in vendors apply for individual market dates only. Acceptance is based on product fit, category balance, available space, and the overall needs of the market.

Requests to attend as a drop-in vendor must be submitted no later than 11:59 PM on the Sunday prior to the market date the vendor wishes to attend. This deadline allows the market team to finalize vendor placements and prepare the site map.

Submission of an application does not guarantee acceptance. Drop-in spaces are limited and are allocated based on availability, product mix, market balance, and overall fit. All acceptance decisions are made at the sole discretion of the Penticton Night Market organizers. The market reserves the right to accept or decline any application for any reason.

8. Vendor Fees and Payment

Once accepted into the market, vendors will receive a confirmation email with payment instructions. We accept Interac e-transfer (EFT), credit card (Visa or MasterCard), Apple Pay, and Google Pay through our secure payment system.

Payment must be received within 48 hours of acceptance or by 12:00 PM (noon) on the Wednesday prior to the vendor's requested market date, whichever comes first. Vendor spaces are not guaranteed until payment has been received.

Examples:

• If you are accepted on June 1 for a June 18 market, payment is due within 48 hours of acceptance.

• If you are accepted on June 15 for a June 18 market, payment is due by 12:00 PM (noon) on Wednesday, June 17.

• If you are accepted on June 17 for a June 18 market, payment is due immediately upon acceptance and participation is subject to organizer approval and space availability.

Vendors who have not submitted payment by the applicable deadline may forfeit their space, and the market reserves the right to offer that space to another vendor. Repeated late payments or no-shows may affect priority for future market dates and waitlist placement.

All accepted vendors are required to pay a one-time $25 Vendor Onboarding Fee, which covers administrative onboarding and vendor coordination for the season.

All vendor fees are subject to applicable taxes where required.

9. Refunds and Transfers

Vendor fees are non-refundable and non-transferable. Vendor spaces cannot be transferred, resold, subleased, or shared with another business without written approval from the market organizer.

Missed markets do not qualify for refunds or credits.

10. Attendance Requirements

Vendors must provide a minimum of seventy-two hours notice if they cannot attend a scheduled market date. Failure to provide notice is recorded as a no-show. Repeated no-shows may result in removal from the vendor roster and loss of eligibility for future participation.

11. Late Arrival

Vendor setup occurs between 3:00 PM and 5:00 PM. Vendors arriving after 5:00 PM will not be permitted to enter the market if pedestrian traffic prevents safe access.

Late arrival results in loss of that market date without refund.

12. Early Breakdown

Vendors must remain open until 9:00 PM. Early breakdown is not permitted.

Vendors who pack up early without organizer approval may lose priority placement or eligibility for future markets.

13. Electrical Power

Electrical access at the market is limited and must be requested during the application process.

Vendors approved for electrical service must supply their own commercial-grade extension cords and connectors. All cords must be outdoor-rated, grounded, and in good working condition.

Electrical cables must be routed and secured safely so that they do not create hazards for the public.

The market does not provide adapters, additional cabling, or power distribution equipment.

Vendors must not exceed the approved electrical capacity assigned to their booth. Vendors drawing excessive power may be disconnected from electrical service for safety reasons. Vendors requesting electrical service may be contacted for additional details prior to final approval. For the safety of patrons and other vendors, any extension cords that cross pedestrian walkways must be covered with a highly visible approved cable protector, cord cover, safety mat, or similar trip-resistant protective covering. Vendors are responsible for supplying, installing, and maintaining their own cord protection where required. Vendors assume full responsibility for their electrical setup, cord placement, and any resulting injuries, damages, or claims. The Penticton Night Market assumes no liability for injuries, damages, or claims arising from a vendor's electrical setup, cord placement, or failure to adequately protect cables. Vendors are responsible for ensuring their insurance coverage extends to any incidents arising from their booth, equipment, or electrical connections

14. Food Vendor Requirements

Food vendors must comply with all applicable regulations including Interior Health requirements, municipal regulations, and any required operating permits.

Food vendors must provide valid Food Safe certification and proof of Interior Health approval prior to participation. Food vendors must carry a minimum of two million dollars in liability insurance and provide proof of insurance before opening night.

15. Propane, Fire Safety, and Inspections

Food vendors using propane or open flame cooking equipment must comply with all fire safety regulations required by the City of Penticton and the Penticton Fire Department.

All propane tanks must be secured and connected using approved regulators and hoses. All cooking equipment must be maintained in safe working condition.

Food vendors must maintain an appropriate fire extinguisher rated for grease and cooking fires within immediate reach of cooking equipment.

Fire extinguishers must be properly serviced and inspected.

Food vendors may be subject to inspection by fire officials before or during the event. Vendors must comply with any direction provided by fire officials.

Where required by municipal regulation, vendors must display a valid fire inspection approval decal or permit issued by the appropriate authority.

Failure to comply with fire safety requirements will result in immediate shutdown of the vendor operation until compliance is achieved.

16. Vendor Conduct & Professionalism

Vendors must maintain a professional and respectful environment for visitors, staff, volunteers, and other vendors. Aggressive sales tactics, harassment, disruptive behaviour, unauthorized amplification, selling unapproved products, or damaging park property are not permitted.

The Penticton Night Market has zero tolerance for harassment, intimidation, bullying, defamation, or conduct intended to deliberately harm another vendor, the market, or its organizers. Vendors found to have made knowingly false, frivolous, malicious, or bad-faith complaints to municipal authorities, regulatory agencies, event partners, sponsors, customers, or other third parties for the purpose of disrupting operations or damaging another vendor's business or reputation will be immediately removed from the market without refund and be prohibited from participating in future Penticton Night Market events. Nothing in this policy restricts a vendor's right or obligation to report legitimate safety, legal, regulatory, or compliance concerns to the appropriate authorities.

Vendors who violate market policies may be removed from the event without refund and may be denied participation in future Penticton Night Market events at the sole discretion of the organizer.

17. Live Entertainment and Performers

Live entertainment is curated as part of the entertainment programming.

Performances generally occur between 5:30 PM and 9:00 PM during the market.

Performers may be scheduled for one or two forty-five minute sets depending on programming needs.

Performers must provide their own instruments and equipment unless otherwise arranged with the organizer. Performers must maintain appropriate sound levels suitable for an outdoor public event and follow all direction from the organizer regarding equipment placement or volume levels.

18. Busker Program

The market may feature rotating busker performances. Buskers perform in designated locations assigned by the organizer and must follow all event guidelines and safety requirements.

19. Volunteers

Volunteers support the operation of the market including vendor check-in, information tent operations, logistics support, event setup, and community programming.

Volunteers must attend confirmed shifts or provide reasonable notice if unavailable.

Volunteers must maintain a respectful and positive attitude while representing the event.

20. Insurance and Liability

All vendors must carry a minimum of two million dollars in liability insurance and provide proof of coverage prior to participation.

Participation in the Penticton Night Market occurs at the participant’s own risk.

The Penticton Night Market, its organizers, staff, partners, volunteers, and the City of Penticton are not responsible for loss, theft, injury, or damage to vendor property, equipment, or merchandise.

21. Photography and Promotion

The event will be photographed and recorded for promotional purposes.

By participating in the market, vendors, performers, and volunteers grant permission for images, video, and audio recordings to be used in promotional materials for the Penticton Night Market.

22. Policy Updates

The Penticton Night Market reserves the right to update event policies when necessary. Participants will be notified of any significant policy changes.

23. Agreement

By submitting an application and accepting participation in the Penticton Night Market, vendors, food vendors, performers, and volunteers confirm that they have read, understood, and agree to comply with these Terms, Conditions, and Event Policies. Accepted vendors must also complete the Vendor Onboarding Form and Vendor Agreement, the link to which will be included in their acceptance email and invoice. Participation is not considered finalized until all required forms and agreements have been completed and submitted.

24. Rain or Shine

The Penticton Night Market operates rain or shine. Markets will proceed in most weather conditions unless weather or environmental factors are deemed unsafe by the organizer, the City of Penticton, or relevant authorities. Vendor fees are non-refundable due to weather conditions, including heat, rain, wind, wildfire smoke, air quality advisories, or reduced attendance resulting from weather conditions.

25. Unforeseen Circumstances

The Penticton Night Market reserves the right to modify, postpone, reschedule, suspend, or cancel any market date or aspect of the event due to circumstances beyond its reasonable control. Such circumstances may include, but are not limited to, extreme weather, wildfire smoke, public health orders, municipal requirements, safety concerns, emergency situations, utility interruptions, acts of God, or other unforeseen events. In the event of a cancellation, postponement, or modification, refunds, credits, transfers, or other accommodations may be offered at the sole discretion of the organizer and are not guaranteed. The organizer will make reasonable efforts to communicate any changes as early as possible.

26. Sound and Amplification

Music, amplification, or audio devices at vendor booths are not permitted unless approved in advance by the organizer. Sound levels must remain appropriate for a shared public environment and must not interfere with live entertainment, neighbouring vendors, or visitor experience.

The organizer reserves the right to request volume adjustments or discontinuation of sound at any time.

27. Signage, Display, power cord Standards

Vendor displays and signage must be professional in appearance and consistent with the quality of a curated market environment. Signage must not obstruct walkways, neighbouring booths, or public sightlines. Displays must be stable, safe, and contained within the assigned booth space.

28. Product Compliance

Vendors are responsible for ensuring that all products comply with applicable laws and regulations, including labeling, packaging, safety, and consumer protection requirements where applicable.

The organizer reserves the right to request removal of any product that does not meet regulatory requirements or market standards.

29. Booth Sharing

Vendor spaces may not be shared, subleased, transferred, or reassigned to another business without prior written approval from the organizer.

Only the business approved through the application process may operate within the assigned booth space.

30. Compliance with Event Direction

Vendors, participants, and staff must follow direction provided by event staff, volunteers, security personnel, municipal representatives, and emergency services.

Failure to comply with safety direction may result in removal from the event without refund.

31. Cleanliness and Waste

Vendors are responsible for maintaining a clean, tidy, and safe booth space throughout the event. Vendors must remove all materials, garbage, and recycling at the end of each market date.

Wastewater, food waste, packaging, and product materials must be disposed of responsibly and may not be left in the park or surrounding areas.

32. Presentation Standards

The Penticton Night Market is a curated event that prioritizes quality presentation and visitor experience. Vendors are encouraged to maintain visually appealing displays that reflect the overall atmosphere of the market. The organizer reserves the right to request reasonable adjustments to booth presentation where necessary to maintain market standards.

33.Market Attendee and Public Conduct

The Penticton Night Market is a family-friendly community event. Visitors are expected to conduct themselves in a respectful and lawful manner while attending the market.

The organizer reserves the right to refuse entry to, remove, or prohibit any individual whose behaviour is disruptive, threatening, abusive, intoxicated, unsafe, or otherwise negatively impacts the experience of vendors, volunteers, staff, performers, sponsors, or other attendees.

Attendees are responsible for their own personal property. The Penticton Night Market, its organizers, volunteers, sponsors, and partners assume no responsibility for lost, stolen, or damaged personal property.

Attendees participate in the event at their own risk. The Penticton Night Market, its organizers, volunteers, sponsors, and partners shall not be liable for injuries, losses, damages, or claims arising from attendance at the event except where required by law.

34.Photography & Social Media

By attending the Penticton Night Market, attendees acknowledge that photographs and video may be taken during the event and may be used by the organizer for promotional, marketing, and social media purposes without compensation in accordance with applicable laws.

35.Children

Parents and guardians are responsible for supervising children at all times.

36.Pets

Well-behaved dogs are welcome at the Penticton Night Market. Owners are responsible for maintaining control of their pets at all times and for cleaning up after them. Aggressive or disruptive animals may be asked to leave the event.

Privacy Policy

Effective Date: April 7, 2026

The Penticton Night Market ("the Market", "we", "our", or "us") is operated by It's All Bueno Creative Co. We are committed to protecting your privacy and safeguarding your personal information in accordance with applicable Canadian privacy laws.

This Privacy Policy explains how we collect, use, disclose, store, and protect your personal information when you visit our website, apply as a vendor, subscribe to our communications, contact us, or otherwise interact with us.

 

1. Information We Collect

Depending on how you interact with us, we may collect:

 

Personal Information

• Name

• Business name

• Email address

• Telephone number

• Mailing address

• Social media handles (if provided)

• Vendor application information

• Product descriptions

• Business licence information (where applicable)

• Insurance information (where applicable)

• Payment and invoicing information

• Any information you voluntarily submit through our website or by email.

Technical Information

When you visit our website, we may automatically collect:

• IP address

• Browser type

• Device information

• Operating system

• Pages visited

• Time spent on our website

• Referring website

• Cookies and similar technologies.

2. How We Use Your Information

We use your information to:

• Process vendor applications

• Communicate with vendors and attendees

• Process payments and invoices

• Respond to inquiries

• Administer market operations

• Improve our website and services

• Send newsletters and event updates (where you have subscribed)

• Meet legal, insurance, accounting, and regulatory requirements

• Protect the security and integrity of our website and events.

3. Consent

By providing your personal information, you consent to our collection, use, and disclosure of that information as described in this Privacy Policy.

You may withdraw your consent at any time, subject to legal or contractual obligations and reasonable notice.

4. Email Communications

If you subscribe to our mailing list, we may send newsletters, market updates, vendor information, promotional content, and event announcements.

You may unsubscribe at any time by using the unsubscribe link included in our emails or by contacting us directly.

5. Payments

Payments may be processed through trusted third-party payment providers. We do not store your complete credit card information on our servers.

Payment providers are responsible for securely processing payment information in accordance with their own privacy policies and security standards.

6. Cookies

Our website may use cookies and similar technologies to:

• Improve website functionality

• Remember user preferences

• Analyze website traffic

• Enhance user experience

You may disable cookies through your browser settings; however, some features of the website may not function properly.

7. Analytics

We may use website analytics tools to better understand how visitors use our website. These services may collect anonymous information such as pages visited, time on site, browser type, and general geographic location.

8. Sharing Information

We do not sell or rent personal information.

We may share information only when necessary with:

• Payment processors

• Website hosting providers

• Email marketing providers

• Professional advisors (accountants, lawyers, insurers)

• Government agencies or regulators where required by law

• Service providers assisting in the operation of the Market

These parties are expected to protect personal information and use it only for the services they provide.

9. Data Security

We use reasonable administrative, technical, and physical safeguards to protect personal information against unauthorized access, disclosure, alteration, or destruction.

While we strive to protect your information, no method of electronic transmission or storage can be guaranteed to be completely secure.

10. Data Retention

We retain personal information only for as long as necessary to:

• Operate the Market

• Fulfill contractual obligations

• Comply with legal, tax, insurance, and accounting requirements

• Resolve disputes

• Enforce our agreements

When information is no longer required, it will be securely deleted or destroyed where reasonably practicable.

11. Third-Party Links

Our website may contain links to third-party websites.

We are not responsible for the privacy practices or content of those websites. We encourage you to review their privacy policies before providing personal information.

12. Your Rights

Subject to applicable law, you may request to:

• Access the personal information we hold about you

• Correct inaccurate information

• Update your information

• Withdraw consent where applicable

• Request deletion of personal information where legally permissible

Requests may be made using the contact information below.

13. Children's Privacy

Our website is not intended to knowingly collect personal information from children under the age of 13 without appropriate parental or guardian consent.

If we become aware that personal information has been collected from a child without appropriate consent, we will take reasonable steps to remove that information.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or business operations.

The updated version will be posted on this page with the revised Effective Date.

15. Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact:

It's All Bueno Creative Co.
Operating the Penticton Night Market

Email: hello@pentictonnightmarket.com

Website: www.pentictonnightmarket.com